FileBank puts all your Job and Project files where you need them, when you need them.
The FileBank is a convenient repository for any files associated with your P3Source Projects and Jobs . It saves everything attached to P3SOURCE emails and anything else you may upload into the P3Source FileBank. Along with storing the files, FileBank maintains meta-information and download histories for each file. By associating your files with your Jobs and Projects it makes it easy to find what you need quickly. It makes it easy to duplicate Jobs and Projects. And most importantly, it takes the stress off of your local computer, servers and storage devices.
Your FileBank files are stored using Amazon Web Services' (AWS) S3 technology, which regulates access, controls rights and encrypts files at rest. AWS S3 is a highly secure and highly available best-in-class service that meets and exceeds government and industry standards.
The key benefits of using the P3SOURCE FileBank are:
FileBank collects all files related to a Job or Project in P3Source. The sources for the files can be broken up into 3 categories:
P3Source users have several ways to add to the FileBank. Conveniently, any files attached to your outgoing email messages automatically go into the FileBank. Otherwise users can select and upload files from any Job or Project.
Print Suppliers often submit files with their Quotations and when they accept Orders and post Shipments. All those attachments go right into FileBank.
Your Customers may also send files through the P3Connect Customer portal. They can submit files when requesting new Projects or while a project is in process using P3Connect emails. They also have an opportunity to submit files when they use the P3Connect Ordering page to respond to your Project Proposals.
The Filebank List panel shows all the files associated with a P3Source Project or Job entity that you currently have open. It also displays files attached to related Job or Project entities associated with the current entity. The "attached to" column in the list shows which entity each file is attached to. The other columns show other key attributes: Name, Size, Date Added and a count of the number of times the file has been Downloaded. At the bottom of the list panel there is a summary panel that shows even more detailed information about the file currently selected on the list.
This panel at the bottom of the FileBank list shows detailed information about the currently selected file on the list.
There are several ways to download a file, the "Save As" button and the view functionality. The view functionality can be accessed 2 different ways. NOTE View will automatically download the file to your temporary directory and open the file. Double clicking the file in the file list runs the view function.
To download using "Save As" follow the below steps.
NOTE If a Job or Project is a copy of an old Job/Project, the old Job or Project number will automatically show up in the search field. This makes it quick and easy to pull files from previous printings.
With the P3Source FileBank, space and file sizes are generally not limited. However, there are a few Exceptions:
Please note: P3Source email attachments are not email attachments in the usual sense. The P3Source email message contains only hyperlinks to the File Bank files. This allows P3Source emails to include larger files than typical emails can have. Most email service providers limit file attachments to 25MB or less and subject attachments to screening and removal, which can significantly delay delivery. The smaller size of P3Source emails puts less load on the recipients email services and allows faster transmission.