The goal of the Supplier Portal is to streamline communication between Buyer and Seller, in doing so common communications between Suppliers and P3Source users have now been automated. Communications such as Order Acceptances, (where the supplier formally accepts and acknowledges receiving an order), Shipment Notices, (where the Supplier provides information on shipments that have been made), and in the future Supplier Invoices, (where the supplier submits an invoice for the order). Benefits of this include:
ALL documents attached to emails and sent to both Supplier and Buyer get automatically stored in the P3Source FileBank.
The diagram below gives a brief overview of the different steps and their results in this new streamlined sequential workflow.
Creates a sequential Order Acceptance workflow:
Buyer approves and sends the Purchase Order order acceptance link
Supplier Accepts or Declines the order that the Buyer sent.
*If declined buyer may adjust the order and resend it or pick a different supplier *If accepted the Shipment Posting link activates The Supplier accepts the order on the Order Response page by entering their name. If accepted confirmation emails are sent to you the buyer and the supplier along with confirmation updates into P3SOURCE
You can view the order response in the Job Manager window.
Also creates a sequential Shipment Notice workflow, which mirrors the Acceptance Workflow above
Supplier posts one or more shipments and submits. They may post more than one shipment if more than one is needed to fulfill the order.
Notices are sent to the Buyer. All notices and communication is done via email but all email attachments are stored in the FileBank and the information is updated in the P3Source client.
Buyer completes/deactivates Job which deactivates the Shipment link. Buyer may also rate and review the Job.