Welcome to The P3 System

The P3Expeditor Main Application Window

The P3 system is a great tool for building and managing print project specifications, suppliers, schedules, and production. Whether it is a single piece or a complex multi-bid package, you will be able to create and communicate comprehensive specifications. In addition, all the job information will be presented in an organized and complete format ensuring accurate bid responses from your printers. This system has been developed to ensure that you get the most benefit while using this application.

How Does the P3 System Work?

The P3 System is a unique product in many ways. It is not a web-based program yet it uses the Internet for communications. What P3 does best is help you organize and manage all aspects of print buying, and it does it following our general rule: if it helps the print buyer and the printer and doesn't interfere in their relationship - do it! P3 Software maintains servers that guarantee your job specifications are directed to the printers you choose. It is completely secure - at no time can another printer receive or access information not intended for them. Your printers, upon receiving and estimatinan RFQ, simply click on a link located in the job spec email and post the prices online. This process is completely secure. Each RFQ you send to your printers will create a unique web address for each printer to post pricing. The site welcomes the printer by name, references the job by name and number and enables them to respond with pricing or a No Bid. There is also an area for the printer to write additional notes, pricing alternatives, etc.

When you bring up P3, click on the Global menu and select "Update Prices", the pricing information automatically downloads from the server and updates your Bid Response screens. When available, it updates your paper selection database and application upgrades. The entire process takes just seconds.

Getting Started

Main Application Window with Global Menu showing My Settings selected

Once you have signed up and logged on, the first step is to click on "My Settings" from the Global menu on the Main Application window and fill in the appropriate information.

If you have a question in this section or any other section, just click the Help menu. Next, enter the Suppliers menu and enter the information about your printer / suppliers. Or just start building print specs by clicking the New Job button on the Main Application window.

Features

The P3 system is a feature-rich suite of applications that manages the entire print acquisition process for print buyers, brokers, in-plants, and manufacturers. It accommodates all types of printing including: brochures, manuals, letterhead, business cards, newsletters, presentation folders, product sheets, annual reports, technical publications, posters, direct mail, post cards, envelopes etc.

  • Ensures all specifications are included to receive accurate, accountable bids
  • Save and organize all of your job specifications and bidding activity
  • View and review the bid as you build it
  • Amend, copy or resubmit job specifications effortlessly
  • Maintains a supplier section listing your printers with details specific to each
  • Select and communicate job specs to your printers with a click of the mouse
  • Supplier pricing automatically updates to the system.
  • Compare pricing in a spreadsheet format
  • Create estimates and proposals
  • Award and Order jobs
  • Manage date, tasks, deadlines
  • Create custom (bespoke) reports from the powerful reporting system

P3 Software Video Library

P3 Software Walkthrough

OVERVIEW

P3PROCURE

P3SOURCE

New User

Purpose & Function

Welcome Window for entering New User info Contents

The Welcome window is presented when a user first starts the P3 system and no User Settings are found. This usually occurs when P3Expeditor is first installed. This window requires the user to enter an Email Address and Password, and agree to the P3Expeditor License Agreement. It also encourages the user to enter other biographical information and some basic settings.

If the user is already registered/licensed with P3 Software, they should be sure to enter the password registered with their email address; otherwise, their license cannot be used. There is an Email Me My Password button on the Welcome window for users who have forgotten their passwords.

Subsequent Start Ups - Once the user has completed the information in this Welcome window, the data is saved in the User Info tab under "My Settings" in the Global menu. On subsequent start ups the P3Expeditor will use that file to determine who the user is, and this Welcome window will not be displayed.

Registration

Welcome to P3Expeditor Start Up Tips window

After the user enters their user data and clicks the Continue button, P3Expeditor attempts to connect to the P3Software server via the Internet to obtain licensing information. At this point, one of three things can happen:

  1. P3Expeditor will connect to the server and register the new user for a 30-Day free trial.
  2. P3Expeditor will connect to the server and finds an existing registration for the user's email address. In this case if the password is correct, the license information is passed to P3Expeditor and the user continues. If the password is incorrect, P3Expeditor continues operation unlicensed.
  3. P3Expeditor is not able to connect to the server and continues operation unlicensed.

In all cases, the P3Expeditor Main Application window is presented next along with the "Welcome to P3Expeditor" Start Up Tips window.

Unlicensed Users

Unlicensed users can continue to explore P3Expeditor but will not be able to use any of the communications functions.

Connection Issues

The most common reason for Internet connection failures with the P3Software server is Local Area Network (LAN) Proxy Server Protection. If the user's LAN has a Proxy Server, P3Expeditor can easily be configured to communicate through it. Instructions can be found here.

Logging on to the P3 System

P3 System On-Line Access

The P3Expeditor Login web page

The P3 system is a fully web-enabled on-line service. Customers can access the system through the "User Login" page on the P3Software web site.

Step 1: The initial login page has several functions:

  • Collects the user's email address, which we use as the customer's unique identifier.
  • Indicates the user's preferred launch method. (Customers using pre-2013 versions can ignore this.)
  • Remembers the user's email address and launch method selection, if the "Remember Me" box is checked.
  • Checks to make sure the user's computer has an up to date version of the Java Virtual Machine, which is required to run the P3 system.

Once the user's information is specified, and technical requirements are verified, the user can then proceed by clicking the Login button.

Step 2: Depending on the user's choices and application version one of these processes will be triggered:

  • Users who are set to Pre-2013 Versions of P3Expeditor will be presented with a Password entry web page.
  • Users selecting "Launch Inside Browser" will be presented with the Java Applet launch page, inside their browser window.
  • Users selecting "Launch Outside Browser" will receive a prompt about downloading a file called "p3expeditor.jnlp". This file should be downloaded and run.
  • If an invalid email address is submitted, the user will be forwarded to an error page.
  • If a valid but unregistered email address is submitted, the user will be forwarded to our New User Registration page.

Pre-2013 Versions

The P3Expeditor Password Authentication web page

Users who are set to Pre-2013 Versions of P3Expeditor will be presented with a Password entry web page. The user may enter their password here and click the Login button to start the Application. Once authenticated, the application will start automatically and run as a Java Applet inside the User's browser window.

Failed Password attempts will trigger an error page and send a security notice to P3Software.

Email Password: Users may obtain a copy of their password by email from the password authentication page. There is an "Email Password" button at the bottom of the page that will generate an email message containing the password. This will also generate a security notice for P3Software.

Mac OSX Users: Please note that in some configurations, the browser window needs to be clicked or re-sized before the application will become visible. If the browser shows up as a big blank white background, please try resizing the browser window.

Launch Inside Browser

The Application Authentication Window

When the P3 system launches inside the browser, the application will run inside the user's web browser window. Initially, the page will display a logo, then a small authentication window will pop-up. The user can then enter their password and proceed with the start up process. This process is much like earlier on-line versions, except that the password authentication process is handled after the application starts.

Email Password:

If the user has lost their password there is a convenient "Email Password" link in the Authentication window. This will generate an email message to the user's email address with the password. P3Software security will also be notified for your protection.

Technical Details:

When running as an applet inside the browser, the application can interact with the Browser application. This interaction handles things like resizing the application to fit inside the browser and ending the application process if the browser is shut down. The interaction between the application and the browser is unique to each browser. We attempt to support most major Browsers used on Windows and Mac OSX computers (With the notable exception of Google Chrome on Mac OSX computers). The software that connects the application to the browser is called the Java Plugin. The Java Plugin is usually installed when the general Java System is installed on a computer. In some cases, the Java Plugin may be disabled by the browser settings or computer security settings. Fortunately P3Software support is always standing by to help sort out these situations.

Helpful Tip: The P3 system generates report documents as web pages which can be printed. There are browser settings that determine if reports will open in a new browser window (desirable) or if the reports will open in a new tabpane in the current browser window (undesirable). If you have trouble adjusting these settings contact P3Software support for more help.

Launch Outside Browser

The FireFox browser Open File window

The P3Expeditor Application Loading progress window

Users selecting "Launch Outside Browser" will receive a prompt about downloading a file called "p3expeditor.jnlp". This file should be downloaded and run. The run process will download/update the full application file if necessary and then launch the P3 application. Initially the application will display a logo and then pop-up an Authentication window. The user can then enter their password and proceed with the start up process.

Note: Users will probably receive a security prompt from their browser or operating system, asking whether or not the downloaded files should be run. Click the "Run" or "Always trust" button to continue starting up the system.

In the background the web page will refresh with some additional information and a link for downloading the p3expeditor.jnlp file in case the automatic download is blocked.

Email Password:

If the user has lost their password there is a convenient "Email Password" link in the Authentication window. This will generate an email message to the user's email address with the password. P3Software security will also be notified for your protection.

Technical Details:

When the P3 system runs as a JNLP (Java Native Launch Protocol) Application, it runs like any other application on your computer. The difference is that your computer actually gets the software from the P3Software server. The first time the JNLP link is run, the software is downloaded and saved locally on the user's computer, then it executes. After that, the saved local version is executed, unless a newer version is available. This ensures the latest version is always available to run.

Setting Up A P3Expeditor Desktop Launcher:

The JNLP Application link can easily be converted to a desktop application launcher. By saving the contents of the JNLP Application web link, rather than running the page, the user can create a permanent Desktop Launcher file. The file contains instructions for your system to launch the P3 system JNLP Application. This method of launching the application runs independently from your web browser, which may improve performance.

Local Installations

Back in the days before "Cloud-computing" and "Software as a Service" (SaaS) the P3Expeditor system was delivered as traditional installable software application. And some customers still run the P3Expeditor system as a locally installed software system. It takes a little more effort to install and maintain the system this way but some customers preferred it to running the Applet inside their browser. Now with the JNLP Application and the Desktop Launcher customers will have the same convenience of the installed version with less set up and maintenance.